This Notice describes the privacy practices of ACES (Affordable Counseling & Educational Services

If you have any questions or would like further information about this Notice, you can contact ACES (Affordable Counseling & Educational Services at 713-858-1543)

The privacy of your information is important to us. We understand that your information is personal and we are committed to protecting it. This Notice describes how we may use and disclose your protected information to carry out treatment, payment or internal operations and for other purposes that are permitted or required by law. It also describes your rights to access and control your information. Protected information is information about you, including demographic information, that may identify you and that relates to your past, present or future conditions related care services.

We are required by law to:

• Maintain the privacy of your protected information;
• Give you this Notice of our legal duties and privacy practices with respect to that information;
• Abide by the terms of our Notice that is currently in

Information We Collect And Receive

Given the private nature of our business, ACES does not collect or receive information from our Website, but through direct one-to-one interactions in our Offices with ACES. The privacy and confidentiality of that information is covered under the authorization signed by you during the intake process.

How We May Use or Disclose Your Information

The following examples describe different ways we may use or disclose your information. These examples are not meant to be exhaustive. We are permitted by law to use and disclose your information for the following purposes:

A.Common Uses and Disclosures

1. Progress Reports to Referral Source: As part of our contractual agreement with the Referral Source, we provide updated monthly reports. All this follow the Confidentiality agreement signed your intake process.
2. Appointment Reminders: We may use or disclose your information when contacting you to remind you of an appointment. We may contact you by using a postcard, letter, phone call, voice message, text (from 832-510-9522) or email.

Your Written Authorization for Any Other Use or Disclosure of Your Information

Uses and disclosures of your protected information that involve the release of psychotherapy notes (if any), marketing, sale of your protected information, or other uses or disclosures not described in this notice will be made only with your written authorization, unless otherwise permitted or required by law. You may revoke this authorization at any time, in writing, except to the extent that this office has taken an action in reliance on the use of disclosure indicated in the authorization. If a use or disclosure of protected information described above in this notice is prohibited or materially limited by other laws that apply to use, we intend to meet the requirements of the more stringent law.

Your Rights with Respect to Your Information

You have the following rights with respect to certain treatment information that we have about you. To exercise any of these rights, you must submit a written request to us as mentioned above.

1. Right to Access and Review: You may request to access and review a copy of your treatment information.
2. Right to Confidential Communications, Alternative Means: You may request to receive communications of information by alternative means like Zoom .
3. Right to a Paper Copy of this Notice: You have the right to a paper copy of this Notice. You may ask us to give you a paper copy of the Notice at any time (even if you have agreed to receive the Notice electronically). To obtain a paper copy, contact us
4. Right to Receive Notification of a Security Breach: We are required by law to notify you if the privacy or security of your information has been breached. The notification will occur by first class mail within sixty (60) days of the event. A breach occurs when there has been an unauthorized use or disclosure under HIPAA that compromises the privacy or security of your information.

The breach notification will contain the following information: (1) a brief description of what happened, including the date of the breach and the date of the discovery of the breach; (2) the steps you should take to protect yourself from potential harm resulting from the breach; and (3) a brief description of what we are doing to investigate the breach, mitigate losses, and to protect against further breaches.

Our Right to Change Our Privacy Practices and This Notice

We reserve the right to change the terms of this Notice at any time. Any change will apply to the information we have about you or create or receive in the future. We will promptly revise the Notice when there is a material change to the uses or disclosures, individual’s rights, our legal duties, or other privacy practices discussed in this Notice. We will post the revised Notice on our website (if applicable) and will provide a copy of it to you on request.

How to Make Privacy Complaints

If you have any complaints about your privacy rights or how your information has been used or disclosed, you may file a complaint with us by contacting us.

Contact Information

If you have any questions or comments about this Privacy Policy, the ways in which we collect and use your Personal Data or your choices and rights regarding such collection and use, please do not hesitate to contact us at:

• 713-858-1543
• affordablecounselingsvcs@gmail.com